washing hands

Wolfson Covid-19 Updates

Michaelmas Term 2021

Wolfson College is opening in line with the government road map. We need to remain cautious. This is Wolfson's page for keeping you up-to-date with the latest about our facilities, providing you with information on what facilities are open or closed. Broadly speaking, we're keeping indoor restrictions in place and allowing greater freedoms outside.

 

Latest Service Updates

Food & Drink

The Hall

The Hall is fully open for lunch and dinner midweek and brunch on Saturdays. Current opening times are: 

  • Lunch 12pm—2pm (Mon—Fri)
  • Dinner 6pm—7.30 pm (Mon—Fri)
  • Brunch on Saturday 9.30am—11.30am
  • Please maintain a one metre social distance at all times: be careful to respect the signs and keep appropriate social distance from staff.

The Café

The Café is open for takeaway and sitting in. Opening times are Mon-Fri from 8am.


The Upper and Lower Common Rooms

The Upper and Lower Common Rooms are open for all. Everyone should be seated unless they are queueing for coffee or out on the balcony; social distancing and face coverings will be needed unless you are drinking.


Groceries for residents in isolation

Those who are self-isolating or in quarantine can purchase groceries from our wholesaler through the College's Catering Office.

  • Complete the Grocery Order Form and email it to groceries@wolfson.ox.ac.uk by 9am Monday to Friday
  • Be sure to put your room number on the order, so we can deliver to you.
  • Orders placed on Friday will be available on Monday. 
  • Orders are charged to your top-up account — please make sure you have topped up before placing the order.
  • If your top-up funds are insufficient, your order will be cancelled, and you will need to resubmit your order the following day.

Food for residents in isolation

Those who are self-isolating or in quarantine can order meals.  We deliver at lunch time. Click here to book this service through the Gateway.

  • Order by 9am on the day you require lunch or dinner (Monday - Saturday).
  • Order by 9am on the day before you require breakfast (Monday – Saturday). We will deliver around noon for use the next day.
Breakfast pack

 

Delivered at lunchtime for use next day.
Tea, coffee, sugar, UHT milk, 1 fruit, 1 small juice carton, 2 cereal bars (or similar) £2.50 for students £5.00 for all others
Hot lunch One main hot dish
Two hot side dishes
One piece of fruit
£3.50 for students £7.00 for all others
Ready meal A microwaveable meal or salad £2.00 for students £4.00 for all others

The College Cellar Bar

The bar is open on specified days. Please check our Wolfson Facebook Group for specific details on opening times. Current capacity is 36 people (in 6 seating areas). 

To enter the beer garden, descend the steps in Berlin Quad into Harbour Quad and wait for rota members to tell you there is space for you to sit. To exit, leave via the Harbour Quad path towards the Cherwell Bridge. 

Under government regulations, you will need to individually scan with the track and trace app before sitting down. 

Seating is set up in groups of 6 and must be of no more than 2 households. 

For the foreseeable future, orders must be carried out through Google Forms. We understand that this will not be an immediate return to normality, but we hope that everyone will be able to enjoy a social and relaxed space. There will be music and planned events coming up in the next few weeks. 

Click here for more information about the Wolfson Cellar Bar.

Housekeeping

We must ensure that those staff still working on the front line in College can remain safe and sound, as well as concentrate on keeping the College communal spaces hygienic and secure; so we will, as we did last lockdown, ask students now to take responsibility for the cleaning of household communal spaces. We can provide domestic cleaning materials to allow that if needed.

Housekeeping emails and requests are not currently being monitored so please contact the Lodge at lodge.reception@wolfson.ox.ac.uk if your request is urgent. 

Rubbish disposal
For those who are self-isolating with symptoms, we are able to provide a waste collection service by following the procedures below: 

  • Please notify the Home Bursar: home.bursar@wolfson.ox.ac.uk
  • Waste should be double bagged. 
  • Bags should be labelled "Rubbish-Symptoms" and placed outside your room from 9.00am the following day after you have sent a housekeeping request. Monday to Friday only.
  • As we are extremely short staff we can only provide this service for people who are genuinely showing symptoms so please only request this service if absolutely necessary.

Cleaning materials
As many of you have requested to clean your own rooms, and we are short of staff, we have taken the decision to ask you to clean your own rooms so we can focus on cleaning the communal areas. Cleaning materials, including hoovers (which we can confirm are safe to use) will be left out for use. Please can we ask that you wipe down all equipment before and after use.

 


The Nursery

The safety of our nursery children, staff and parents is a top priority. We have therefore fully assessed the risks of opening the College nursery in the new COVID-19 era, and are determined to do all that we can to make the environment as safe as possible. Click here to read more about the reopening of the nursery.


College IT

Wolfson's IT Team has cancelled the IT Surgeries until further notice and will be dealing with most issues remotely.


The Minibus

The minibus is running again, please check this page for timetable and route. 

General

The Library is now open as normal

Entrances and Exits

Entrance and exits are on Level One using the main Library entrance and the door to the Marble Hall at the far end of the Library.

Hand sanitising
All readers are asked to ensure that hands are washed and/or sanitised before, after and regularly during their visit to the Library.

Social distancing
Readers are asked to ensure that an appropriate distance is always maintained whilst using the Library.  Please be considerate of others using the library. 

Face coverings
Readers must always wear face coverings whilst in the Library, unless disability exemption applies. The government has produced a free face covering `exemption card` which users may wish to download here.

Ventilation
Carrel users are asked to open the windows and have the door ajar whilst working in a carrel to maximise ventilation and air flow.

Cleaning
Users are asked to clean down the surfaces of the desk and/or workstation or printer which they have used using the sanitizers provided.

Personal items
Readers should only bring items they need for their immediate study to the Library. Readers must not leave possessions in the Library when they leave. Books and papers should not be left on desks.

Printers
Printers are available in the Library Breakout Space and the Library. Readers should maintain a social distance.Readers should use the sanitizers provided to wipe down surfaces after use. Readers should use the remote printing option.

Computer workstations
Computer workstations are available to readers in the Library. Readers are asked to use their own laptops in the Library whenever possible.

Casual Carrels
Casual carrels can be booked online. A maximum of four hours a day can be booked. Carrels must be kept well ventilated. All surfaces should be cleaned after use. https://hub.wolf.ox.ac.uk/

 


Carrels

  • Casual carrels are available daily and can be booked by using the Wolf Hub. Residents can book a maximum of four hours each day. 
  • Those living offsite who have allocated carrels can continue to come into the library. 

Sound-proof rooms for online teaching or meetings

For those living on site who need a sound-proof space for online teaching or meetings, there are seminar rooms available at the College. Please contact events@wolfson.ox.ac.uk to book a time slot.

Please note that if you want to book a seminar room for the weekend, make sure to book by 2pm on Friday

Indoor sports facilities

The Gym will be open 7am—11pm, with bookings made at the Lodge for one hour sessions, a maximum of two hours a day (not consecutive sessions). Three people can be in the gym at any one time.

The Squash Courts can be booked on the Wolf Hub and are open for one person for practice or full play between two households. Guests are now permitted to use our squash courts and ERG room as long as they are accompanied by a Wolfson College member at all times.

Two people will be allowed to train together in the ERG room.


Outdoor sports facilities

Guests are now permitted to use our outdoor sports facilities, including the punts, as long as they are accompanied by a Wolfson College member at all times. 

Croquet, tennis and the sports field are open for use by mixed households as long as social distancing is practiced where possible. Punts are available with the normal user numbers limit. Book a punt here on the Wolf Hub.

The safety of our community and guests is our top priority, and we want to make sure that people are protected, to the highest possible level, while meetings and events are being held.  


Virtual Meetings and Events

Online meetings, video conferencing and live event streaming
We have recently upgraded the audio-visual equipment in our Auditorium, Buttery, and seminar rooms, making it easy to simply plug in and go. The set up is particularly suitable for on-line meetings, hybrid events or recording.  It also allows you to distribute or stream your own lecture or event. To make a booking please email the Events office at events@wolfson.ox.ac.uk.

In-Person Meetings and Events

We have introduced a number of measures to make in person meetings COVID secure in line with the government guidance. 

Social distancing
So far, social distancing has proved to be the best way to stop the spreading of the infection. Since the Government has removed most restrictions, we now encourage organisers to decide how many people they would like to gather indoors.  In general, we suggest planning for around 50% of maximum room capacity.  Please see the table below for the maximum room capacities.

Room Theatre Style  Boardroom
Auditorium 150 x
Buttery 120 40
Haldane 80 40
Seminar Rooms 1,2,3 15 12
Coffee, PDR, Florey 20 15
Committee Room x 12

Sanitisation
Frequent sanitisation of all meeting rooms’ surfaces including door handles, light switches and AV equipment is taking place. The minimum frequency is before and after each event. In addition, a hand sanitiser and cleaning wipes are provided complimentary in each meeting room. Both products have been certified to kill bacteria and viruses, and have been accepted as effective measure against Coronavirus in particular.

Ventilation
All air conditioning systems have been cleaned and serviced to ensure they are operating at an optimum level. Mechanical ventilation adjustments have been made within the College Auditorium, in line with industry guidance, to increase outside air intake 7 days a week and prevent any recirculation of internal air whilst the area is in use. All of our meeting rooms include natural daylight and allow windows and/or doors to be open. Our advice to all events organisers is to keep those open as much as possible and during break times as a minimum. We vent all rooms as part of our cleaning routine before and after each event.

Facilities
Complimentary parking is available on site; however, spaces are limited. Please discuss your parking requirements with our events sales team as part of your booking process. We have taken steps to make all College public areas as secure as possible, these include wearing a face cover in shared indoor spaces, easy access to hand sanitiser, health and safety signage and the installation of screens in key locations around the College such as the Lodge, Hall and Café.

‘Contactless Events’
To protect our clients as well as staff, we have designed a ‘contactless events’ delivery, which includes:

  • Details of your event are agreed and communicated in advance.
  • Sanitised room key can be collected from the Lodge.
  • Event Host is available to contact through a mobile phone/WhatsApp application at all times..
  • Where some contact is necessary additional measures such as social distancing, screens and PPE are used to minimise the risk for all parties.

 

Bedrooms

Wolfson College has number of bedrooms available for renting during the summer period and throughout the academic year. To ensure the safety of all parties we have made the following arrangements for booking and using accommodation in the College.

  • Rooms are booked and paid for on the Wolfson College website in advance. To make a booking please follow this link.
  • Sanitised room keys are collected contactless from the lodge. 
  • Rooms are cleaned, sanitised and ventilated, as usual after each letting.  

Outdoor Meetings

The College has plenty of outdoor/garden space, which we encourage you to use. Please email the Events office at events@wolfson.ox.ac.uk.

Private dining

Private dining is available again.  We ask organisers to tell us how many people they would like to have sharing tables and rooms.  Maximum room capacites are shown above.

Updated guidance for COVID-19 international travel testing

Staff and students are free to use any of the Government-approved providers to arrange COVID-19 testing when travelling abroad and returning to England. However, in response to feedback on various providers, the University has undertaken some due diligence checks and is able to suggest the following options. It should be noted that this is a new and growing market, and all providers may experience capacity issues, leading to challenges with achieving advertised response times and service levels. Pricing is also subject to frequent change. 

In many cases a postal service may be most convenient, and Biograd Diagnostics are a suggested provider. For current pricing and to book – follow the instructions on the BioGrad Diagnostics website, or contact them by email at info@biograd.co.uk, or phone on 03455 651725.  

For in-person testing in Oxford, the suggested provider is ExpressTest, who have a test centre in the Westgate Shopping Centre. For current pricing and to book – follow the instructions on the ExpressTest website, or contact them by phone on 0203 384 0000.  

 

Early Alert Service - COVID-19 testing centre to reopen from 1 September 2021

The University’s Early Alert Service (EAS) PCR testing centre at the Radcliffe Observatory Quarter was closed during August and reopened on Wednesday 1 September 2021.

Students and staff are encouraged to make use of the service if they think they may have symptoms; have tested positive with a Lateral Flow Device test; or have been advised that they are a close contact of, or a member of the same household as, someone with a confirmed case of COVID-19.

More information, and a link to book a test, is available on the PCR testing webpage.

 

Pop-up vaccination centres now closed

The University’s temporary COVID-19 vaccination centres have now closed. Staff and students continue to be strongly advised to get vaccinated as soon as possible – to protect yourself and others. Information about other local walk-in vaccination clinics can be found on the Oxfordshire Clinical Commissioning Group website or you can book a vaccination appointment online via the NHS system.

The most up to date information regarding the locations of pop-up university vaccination centres in Oxford can be found here.

Staying Healthy