Administration & Support

During your time at Wolfson there are a variety of people available to provide administrative support and /or advice related to your studies.

The Academic Office

The Academic Office is responsible for all aspects of student administration handled by the college, starting with the admissions process, continuing through your course and finishing with your graduation ceremony. Learn more.


Contact and Emergency Contact Information

Please ensure that these details are kept up to date on your University student record in Student Self Service


University Cards

If your card has been damaged or has expired please contact the Academic Office to arrange a new card. 

For lost cards, you will need to pay a replacement fee to the University Card Office. See the University Card Office section of the University website for details on the process and a link to the online store to pay the fee. 


Progression Forms (also called GSO forms)

University progression forms are processed by the Academic Office, and will either be signed by the Senior Tutor or the Academic Registrar. Forms may either be submitted in hard copy to the office or Lodge, or emailed directly to the Academic Office. Anyone listed above the College section of the form (normally you and your supervisor) should have completed their sections of the form before it is submitted to the Academic Office. If this has not happened, we will not be able to proces your form.

When completed, we will email the form back to you. If you have submitted a paper form and wish to have it returned to you as a hard copy as well, please affix a note to the form indicating this. In all cases, you should allow at least 2 working days for processing. 

Please note that the College is unable to sign University forms if there are any overdue fees debts. Your financial situation will be checked with the Accounts Office before any forms are signed, so it will save you time if you make any necessary payments beforehand. 

Form templates can be found on the University's Progression Forms page.


College Adviser

All students are assigned a College Adviser, who is a senior member of the College.

Your College Adviser can:

  • provide pastoral support, for example on health, personal or coping issues, and/or direct you to appropriate persons for assistance;
  • monitor your progress, by discussing your University supervision reports and by being available for consultation, either in person or by email;
  • discuss with you any problems or difficulties you may be experiencing in your Department or Faculty, and/or with your supervisor;
  • consult the Senior Tutor if there are concerns about your academic progress and if you appear to be experiencing difficulties with your academic work;
  • offer guidance on sources of support available within the College and University.

In addition your College Adviser may be able to offer you advice on academic-related matters such as: applications for research funding, conferences and seminar attendance, publication and career plans.

Your College Adviser is not expected to perform the role of your Department or Faculty Supervisor(s), and is not responsible for directing your academic work or for giving detailed academic guidance.

You will first meet your College Adviser during your first term, and you are encouraged to contact your College Adviser as and when you need advice or help. If you are not sure who your Adviser is, please contact the Academic Registrar.

Your College Adviser may be changed during periods of sabbatical or other academic leave. Should there be reasons for you to seek a change of Adviser, you should contact the Academic Registrar.


Progress Meetings

Students have a yearly meeting with the President and/or Senior Tutor to discuss their academic progress and express any concerns they may have. Meetings last about 10 minutes.

For first year students this takes place in Michaelmas term, for second years in Hilary and for third and fourth years in Trinity. 

Progress meetings are compulsory and students must attend when requested.


Exams and University Regulations

It is the responsibility of all students to ensure they are aware of the relevant University regulations and policies. Learn more.


Course Transcripts and Verification of Studies

Should you need to confirm your enrolled student status during your studies, you can download an enrolment certificate from Student Self-Service. This has been designed for a variety of purposes such as opening a bank account, exemption from council tax applications (for full-time students) or obtaining tourist visas. If you need to have the form certified, either ‘pidge’ or email it to the Academic Office and it will be returned to you generally within 24 hours. We're happy to process up to 3 copies at a time.

On-course and final transcripts for students who started their studies in Michaelmas Term 2007 or later can be ordered through the University, along with extra copies of degree certificates, verifications of degrees and degree confirmation letters (the latter are available to students who have completed their studies but not yet attended a graduation ceremony). Full details of services available can be found on the Graduation and Leaving Oxford section of the University website. If you commenced your course before Michaelmas 2007, you can instead contact the Academic Office to request a transcript. Please note that we require at least two to three weeks notice to produce an official letter or transcript. 


Useful Links
News
Events

The latest from Wolfson College

Romulus 2017-18
9 July 2018
Out now: Romulus 2017-18

The editorial team of Romulus brings to you their newest issue – hot off the press, to be collected at the Old Lodge, UCR, or Lodge.

29 June 2018
Sir David Smith

It is with great sadness that the College has learned of the death of Sir David Smith, FRS, FRSE on 29 June 2018.  He was the President of...

15 June 2018
Sir Tim Hitchens' Foundation Speech

"It’s my great honour to give this year’s Foundation Dinner speech, and my first. May I start with personal thanks, from Sara and me, to all of...

Our upcoming events

Networking
17 - 17
Aug Aug
RF/JRF Lunch Table
Friday 17 August - 12:30pm to 1:30pm

Come meet other Wolfson RF/JRFs at lunch.
Beer and wine will be served. Partners and children are welcome.

Networking
14 - 14
Sep Sep
RF/JRF Lunch Table
Friday 14 September - 12:30pm to 1:30pm

Come meet other Wolfson RF/JRFs at lunch.
Beer and wine will be served. Partners and children are welcome.

General Meetings
17 - 17
Oct Oct
General Meeting
Wednesday 17 October - 5:30pm to 6:30pm

General Meeting occurs at least twice in each term and is an opportunity for all College and Common Room members to discuss any College business.