Administration & Support
During your time at Wolfson there are a variety of people available to provide administrative support and /or advice related to your studies.
The Academic Office
The Academic Office is responsible for all aspects of student administration handled by the college, starting with the admissions process, continuing through your course and finishing with your graduation ceremony. Learn more.
Contact and Emergency Contact Information
Please ensure that these details are kept up to date on your University student record in Student Self Service.
If your card has been damaged or has expired please contact the Academic Office to arrange a new card.
For lost cards, you will need to pay a replacement fee to the University Card Office. See the University Card Office section of the University website for details on the process and a link to the online store to pay the fee.
All students are assigned a College Adviser, who is a senior member of the College.
Your College Adviser can:
- provide pastoral support, for example on health, personal or coping issues, and/or direct you to appropriate persons for assistance;
- monitor your progress, by discussing your University supervision reports and by being available for consultation, either in person or by email;
- discuss with you any problems or difficulties you may be experiencing in your Department or Faculty, and/or with your supervisor;
- consult the Senior Tutor if there are concerns about your academic progress and if you appear to be experiencing difficulties with your academic work;
- offer guidance on sources of support available within the College and University.
In addition your College Adviser may be able to offer you advice on academic-related matters such as: applications for research funding, conferences and seminar attendance, publication and career plans.
Your College Adviser is not expected to perform the role of your Department or Faculty Supervisor(s), and is not responsible for directing your academic work or for giving detailed academic guidance.
You will first meet your College Adviser during your first term, and you are encouraged to contact your College Adviser as and when you need advice or help. If you are not sure who your Adviser is, please contact the Academic Registrar.
Your College Adviser may be changed during periods of sabbatical or other academic leave. Should there be reasons for you to seek a change of Adviser, you should contact the Academic Registrar.
Students have a yearly meeting with the President and/or Senior Tutor to discuss their academic progress and express any concerns they may have. Meetings last about 10 minutes.
For first year students this takes place in Michaelmas term, for second years in Hilary and for third and fourth years in Trinity.
Progress meetings are compulsory and students must attend when requested.
Progressions Forms (also called GSO forms)
University progression forms are processed by the Academic Office, and will either be signed by the Senior Tutor or the Academic Registrar. Forms may either be submitted in hard copy to the office or Lodge, or emailed directly to the Academic Office. When submitting the form, please indicate your preference of having it returned to you (via your pidge or email, depending on the format), or forwarded to your next destination. Make sure that you allow at least 2 days for processing.
Please note that the College is unable to sign University forms if there are any overdue fees debts. Your financial situation will be checked with the Accounts Office before any forms are signed, so it will save you time if you make any necessary payments beforehand.
Form templates can be found on the University's Progression Forms page.
Exams and University Regulations
It is the responsibility of all students to ensure they are aware of the relevant University regulations and policies. Learn more.
Course Transcripts and Verification of Studies
Should you need to confirm your enrolled student status during your studies, you can download an enrolment certificate from Student Self-Service. This has been designed for a variety of purposes such as opening a bank account, exemption from council tax applications (for full-time students) or obtaining tourist visas. If you need to have the form certified, either ‘pidge’ or email it to the Academic Office and it will be returned to you generally within 24 hours. We're happy to process up to 3 copies at a time.
On-course and final transcripts for students who started their studies in Michaelmas Term 2007 or later can be ordered through the University, along with extra copies of degree certificates, verifications of degrees and degree confirmation letters (the latter are available to students who have completed their studies but not yet attended a graduation ceremony). Full details of services available can be found on the Graduation and Leaving Oxford section of the University website. If you commenced your course before Michaelmas 2007, you can instead contact the Academic Office to request a transcript. Please note that we require at least two to three weeks notice to produce an official letter or transcript.
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Networking24 - 24Apr AprTri-Innovate Pitch EventTuesday 24 April -5:30pm to 8:30pm
Tri-Innovate 2018 finalists will pitch their ideas at The Foundry for £8,000 first prize and title of Innovation of the Year. Come support Wolfson finalists as they compete against finalists from Hertford, Jesus, New, and Pembroke Colleges.Courses and Workshops28 - 28Apr AprIndo-Iranian Philology Study DaySaturday 28 April -9:00am to 5:00pm
A study day in Indo-Iranian philology, with opportunities to take lessons in subjects such as Avestan, Vedic Sanskrit, reading Old Persian cuneiform, and Indo-Iranian and Indo-European comparative philology. There will be taster sessions for beginners and brush-up sessions for those who once studied the subject. For further information or to book a place, please email Philomen Probert (firstname.lastname@example.org).Concert and Plays01 - 01May MayInauguration of Tim HitchensTuesday 1 May -8:00am to 11:00am
All members and friends of Wolfson College are invited to a May morning welcome event for Tim Hitchens, CMG LVO as the new President of Wolfson.
8.00–8.40 am Musical entertainment by members of the College
All are welcome to drop in
8.40–9.00 am Break
Morning pastries will be available
9.00–9.30 am Formal inauguration of the new President
Please take your places by 9 am