Administration & Support

During your time at Wolfson there are a variety of people available to provide administrative support and /or advice related to your studies.

The Academic Office

The Academic Office is responsible for all aspects of student administration handled by the college, starting with the admissions process, continuing through your course and finishing with your graduation ceremony. Learn more.


Contact and Emergency Contact Information

Please ensure that these details are kept up to date on your University student record in Student Self Service


University Cards

If your card has been damaged or has expired please contact the Academic Office to arrange a new card. 

For lost cards, you will need to pay a replacement fee to the University Card Office. See the University Card Office section of the University website for details on the process and a link to the online store to pay the fee. 


College Adviser

All students are assigned a College Adviser, who is a senior member of the College.

Your College Adviser can:

  • provide pastoral support, for example on health, personal or coping issues, and/or direct you to appropriate persons for assistance;
  • monitor your progress, by discussing your University supervision reports and by being available for consultation, either in person or by email;
  • discuss with you any problems or difficulties you may be experiencing in your Department or Faculty, and/or with your supervisor;
  • consult the Senior Tutor if there are concerns about your academic progress and if you appear to be experiencing difficulties with your academic work;
  • offer guidance on sources of support available within the College and University.

In addition your College Adviser may be able to offer you advice on academic-related matters such as: applications for research funding, conferences and seminar attendance, publication and career plans.

Your College Adviser is not expected to perform the role of your Department or Faculty Supervisor(s), and is not responsible for directing your academic work or for giving detailed academic guidance.

You will first meet your College Adviser during your first term, and you are encouraged to contact your College Adviser as and when you need advice or help. If you are not sure who your Adviser is, please contact the Academic Registrar.

Your College Adviser may be changed during periods of sabbatical or other academic leave. Should there be reasons for you to seek a change of Adviser, you should contact the Academic Registrar.


Progress Meetings

Students have a yearly meeting with the President and/or Senior Tutor to discuss their academic progress and express any concerns they may have. Meetings last about 10 minutes.

For first year students this takes place in Michaelmas term, for second years in Hilary and for third and fourth years in Trinity. 

Progress meetings are compulsory and students must attend when requested.


Progressions Forms (also called GSO forms)

University progression forms are processed by the Academic Office, and will either be signed by the Senior Tutor or the Academic Registrar. Forms may either be submitted in hard copy to the office or Lodge, or emailed directly to the Academic Office.  When submitting the form, please indicate your preference of having it returned to you (via your pidge or email, depending on the format), or forwarded to your next destination. Make sure that you allow at least 2 days for processing. 

Please note that the College is unable to sign University forms if there are any overdue fees debts. Your financial situation will be checked with the Accounts Office before any forms are signed, so it will save you time if you make any necessary payments beforehand. 

Form templates can be found on the University's Progression Forms page.


Exams and University Regulations

It is the responsibility of all students to ensure they are aware of the relevant University regulations and policies. Learn more.


Course Transcripts and Verification of Studies

Should you need to confirm your enrolled student status during your studies, you can download an enrolment certificate from Student Self-Service. This has been designed for a variety of purposes such as opening a bank account, exemption from council tax applications (for full-time students) or obtaining tourist visas. If you need to have the form certified, either ‘pidge’ or email it to the Academic Office and it will be returned to you generally within 24 hours. We're happy to process up to 3 copies at a time.

On-course and final transcripts for students who started their studies in Michaelmas Term 2007 or later can be ordered through the University, along with extra copies of degree certificates, verifications of degrees and degree confirmation letters (the latter are available to students who have completed their studies but not yet attended a graduation ceremony). Full details of services available can be found on the Graduation and Leaving Oxford section of the University website. If you commenced your course before Michaelmas 2007, you can instead contact the Academic Office to request a transcript. Please note that we require at least two to three weeks notice to produce an official letter or transcript. 

News
Events

The latest from Wolfson College

11 January 2018
Journey to Mars

Wolfson Graduate Student Akash R. Trivedi returns from his mission to the Mars Desert Research Station – in the Utah desert. 

6 December 2017
Tri-innovate Launch 2018

Got a bright idea? Want to know how to be an innovator and become an entrepreneur? Come to the launch of Tri-Innovate 2018 on Tuesday 23 January...

Microphone by nikkytok
29 November 2017
College Auditions

College members who would like to sing, dance, play music, or otherwise perform at Tim Hitchens’ first day as President of Wolfson College are...

Our upcoming events

Concert and Plays
18 - 18
Jan Jan
Jon Stallworthy Poetry Prize
Thursday 18 January -
5:30pm to 7:00pm

The third Jon Stallworthy Poetry Prize for Oxford postgraduate students, organised by Wolfson College in conjunction with the English Faculty will be awarded at an event in the Leonard Wolfson Auditorium at 5.30pm on 18 January. The theme set for this year's poems is 'Stealing', and the winner will receive £1,000. The judges are Oxford's Professor of Poetry Simon Armitage and the poet Professor Bernard O'Donoghue.

Parties and Dinners
18 - 18
Jan Jan
Guest Night
Thursday 18 January -
7:00pm to 10:00pm

Guest Night dinners take place on Thursdays during term time and are open to all members of College and Common Room. They provide a convivial atmosphere and the chance to meet other Wolfsonians as well as entertaining guests. Dress code is smart, no gowns. Pre-dinner drinks are normally at 7.00 pm, followed by dinner at 7.30 pm.

Guest Night Price List

Clubs & Societies
18 - 18
Jan Jan
LGBTQ Movie Night - The Handmaiden (2016)
Thursday 18 January -
7:30pm to 10:00pm

There will be a film screening at 7:30pm in the Auditorium, and then a reception with refreshments and snacks in the Florey room afterwards to discuss the film.