Graduation Ceremonies

Congratulations on finishing your current course of study at Wolfson! We are delighted to help you celebrate your achievement with your family and friends as you graduate.

Graduation Ceremony

All graduation ceremonies are held at the Sheldonian Theatre and last approximately 1¼ hrs. Each graduand automatically receives three (3) tickets for their guests.

If you are interested in finding out more about the ceremony in the Sheldonian, we encourage you to view the current Degree Ceremony Brochure.

On the day of your graduation there will be a number of events in College, including a photographic session, meal and the Signing of the Graces.

To graduate you need to:

  • Book a ceremony place
  • Arrange your academic dress hire through a local vendor
  • Purchase graduation meals for you and your guests (optional but highly recommended)
  • Attend the Signing of the Graces preceding the college meal (mandatory for all graduands)

Any outstanding academic fees must be paid in full before you can graduate. Graduands must also be in good financial standing with the College before booking graduation day meals.


Graduation Dates 2017-2018

  • Saturday, 20 January 2018 (in absence only)
  • Saturday, 10 March 2018, 11.00am (9.00am breakfast)
  • Saturday, 12 May 2018, 14.30pm (12.30pm lunch)

Degree ceremony bookings close 60 days prior to the ceremony date.


Booking a Ceremony Place

All Current Students

Current students will receive an email from the University's Degree Ceremonies team with instructions on when and how to book a degree ceremony online.

  • Taught Master's students in their final year will receive an email from the Degree Conferrals Office towards the end of Michaelmas term.
  • Students for research degrees including DPhil, MLitt, MSc by Research, MPhil in Law and MSt in Legal Research will receive an invitation once they have been granted Leave to Supplicate.

You will be able to amend your details via the eVision Degree Ceremonies page up to 30 days before your ceremony. After that date, it will no longer be possible to amend any details, so if you need to cancel your booking, please email the College's Admissions Officer at admissions@wolfson.ox.ac.uk.

Current research students: A hardbound copy of your Thesis, a copy of the abstract and all other GSO paperwork (GSO.3A and GSO.26) must be submitted to the Examination Schools prior to your ceremony. Download the relevant GSO foms and contact your Graduate Studies Assistant for further information and requirements.

If a student chooses to graduate in absence (in absentia), they will be placed on the next available University ceremony.

If you are unable to graduate on the dates offered to you online, you can decline the invitation. If you select decline, it is unlikely that you will be able to graduate for at least a calendar year, because the degree ceremonies run on a cyclical basis and are allocated to capacity. To receive your degree at a later date, you should complete the Graduation Ceremony Waitlist Form.

Past Students

Past students who completed their courses and who now wish to collect their degree (in person or in absentia), should request to have their name added to the waitlist for their preferred ceremony by completing the Graduation Ceremony Waitlist Form.

Please be aware that the College has limited spaces for graduands to attend a graduation ceremony and that your preferred date may not be available. We are usually able to notify you if you have secured a place on your preferred ceremony around 60 days before the ceremony date.

If a student chooses to graduate in absence (in absentia), they will be placed on the next available University ceremony.


Other Arrangements for Graduation Day

Graduation Day Timetable

Download the day's timetable for your particular ceremony below.

Attire

For graduation you will need to wear sub fusc and carry a mortar board or wear a soft cap at all times. In the first half of the ceremony, you will wear the advanced student gown or the gown and hood of a previously awarded Oxford degree. During the second half, you wear the gown and (master's only) hood of your new degree. You will change gowns in the Divinity School located behind the Sheldonian where you meet before the ceremony with the Dean of Degrees. The College does not rent or provide gowns for graduations and we advise that you hire gowns from one of the local vendors.

Graduation Meal in College

Around 30 days before the ceremony, the Academic Office will send you an invitation to book places at the buffet-style meal in College, hosted by the President or their Deputy.

The College pays the meal costs for the graduand and up to two guests while extra guest meals cost £20 (incl. VAT) per head. You may book as many places for your guests at the meal as you wish but we regret that we cannot accept additional guests after the booking deadline has passed.

Please note that graduands must also be in good financial standing with the College before booking graduation day meals.

Signing of the Graces

The graduation meal is preceded by a drinks reception for graduands and their families and the Signing of the Graces in the Upper Common Room. For the Graces, all graduands, including those who are not attending the meal, must report to the Dean of Degrees and sign the register to verify their attendance, otherwise they will not be permitted to graduate. The Dean of Degrees will submit the Graces to the University before the ceremony starts.

Photography

Gillman & Soame, the College's official photographer, will be taking photographs of graduands and their families in front of the punt harbour. If you visit Gillman & Soame’s website and bring a printout of their completed form with you, you will receive £5 off your photography order. It is not compulsory to have a formal photograph taken, you are of course very welcome to take your own photos.

Guest Tickets for the Sheldonian Ceremony

All graduands will be allocated up to three guest tickets for the ceremony in Sheldonian Theatre, available to collect from the Lodge 24 hours prior to the ceremony. Graduands do not need a ticket for the ceremony.

When we ask you to book places at the meal in College, you will also be asked to confirm the total number of tickets you would like for the ceremony at the Sheldonian. If you request fewer than three tickets, your spare ticket(s) will be allocated to other graduands who have requested more than three tickets.

If you have requested more than three tickets, please note that additional tickets only become available should another graduand not require all three that they have been allocated. This means that it is unlikely that additional tickets will become available and we will not be able to confirm any extra tickets until a few days before the ceremony. The College kindly advises graduands not to make any non-refundable travel arrangements with the expectation of receiving extra guest tickets.

Friends and family who are unable to attend in person will be able to watch the ceremony live via the University's new streaming service. You can also buy a copy of your ceremony on multi-region DVD from the University's online gift shop.

Your supervisor may request a special ticket to attend your ceremony by contacting the College's Admissions Officer directly at admissions@wolfson.ox.ac.uk.

FAQs

How can I request an invitation letter for my guests who require a visa to come to the UK?

Email us a list of your guests' names, dates of birth and their relationship to you, and we will issue you with a stamped/certified letter confirming their plans to attend your degree ceremony.

What transport arrangements are in place for the day?

You will need to make your own transport arrangements. If you are planning to drive, you can park in the South Car Park in college on the day. We do not recommend trying to park in the city centre. Both the College and the Sheldonian are able to accommodate wheelchairs individuals with mobility issues.

Can the gowns that I hire be delivered to the College?

Graduands are welcome to have their gowning items delivered to the Lodge in college the day before, but they are responsible for ensuring that the gowns are returned to the vendor after the ceremony. A list of local vendors can be found here.

I won't be attending the meal. Can I just show up at the Sheldonian at the appointed time?

No. All graduands must report to the Dean of Degrees at the Signing of the Graces in the UCR during the drinks reception for graduands and their families that precedes the graduation meal.

Are there any restrictions on who can attend any of the day's events?

There are no restrictions on the number or ages of guests you may invite to events held in college. However, as the University's website explains, "Children aged seven and over are welcome to attend the ceremony, and they will require a ticket if they occupy their own seat."

Are there any restrictions on filming in the Sheldonian? Will the event be streamed live?

Guests may take photographs and use video cameras without additional light sources inside the Sheldonian Theatre. Friends and family who are unable to attend in person will be able to watch the ceremony live via the University's new streaming service. You can also buy a copy of your ceremony on multi-region DVD from the University's online gift shop.

Can I graduate in absentia now but go through the ceremony in person at a later date?

No. Students can graduate only once for their degree either in person or in absentia.

Can I cancel my ceremony?

If you are not present on the day of your ceremony or if you cancel after the booking window has closed, your Degree will be conferred in absentia by default. Contact the Admissions Officer at admissions@wolfson.ox.ac.uk as soon as possible for guidance.

How do I get my degree certificate?

In order to receive your degree certificate, you must first have your degree conferred at a degree ceremony either by attending a ceremony in the Sheldonian or in absentia. For those who graduate in absentia, certificates are posted after the ceremony to the address specified at the time of booking. Those who graduate in person receive their certificates either from the Dean of Degrees at the Signing of the Graces or, for ceremonies in July and August, by post from the University directly.

But I need my certificate urgently!

If you have passed your examinations and have not yet had your degree conferred at a degree ceremony, or if you have attended a ceremony but require proof of your award for a third party, the University's Degree Conferrals Office provides degree confirmation letters free of charge. This will confirm that you have successfully completed your course at Oxford, the dates of your course, and the classification you received.

Upon receipt of a signed release form, the Degree Conferrals Office can also verify your Oxford qualifications in response to requests from employers, prospective employers or other educational institutions, funding bodies or recognised voluntary organisations.

I’ve lost my degree certificate. How do I get another copy?

Replacement certificates can be ordered from the University.

How do I get my transcript?

For courses commencing from Michaelmas term 2007 onwards, you will automatically receive a paper copy of your final transcript upon completion of your degree. Additional copies can be ordered from the University's Degree Conferrals Office. For courses commencing prior to Michaelmas 2007, you should email the College's Academic Office at academic.office@wolfson.ox.ac.uk and we will prepare the transcript for you.

Help! I’m still baffled.

Email the Admissions Officer at admissions@wolfson.ox.ac.uk with your query or call us on +44 (0)1865 274106. The University's Degree Conferrals website features a thorough FAQ section as well.

More Information
For more information please check the University's Degree Conferral website which gets updated regularly.
Downloads
Timetable - 11 a.m. CeremoniesDownload
Timetable - 12.30 p.m. CeremoniesDownload
Timetable - 14.00 p.m. CeremoniesDownload
Timetable - 14.30 p.m. CeremoniesDownload
Timetable - 16.30 p.m. CeremoniesDownload
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