Privacy Statement of Wolfson College in the University of Oxford
Statement No. 8820.
Note: Wolfson College also subscribes to the University’s Privacy Policy.
Information about our Organisation and our Website
Modern information and communication technologies play a fundamental role in the activities of an organisation like Wolfson College in the University of Oxford. We are based in the UK.
Our principal activities are:
- Higher Education
- College Membership
Our privacy policy covers Wolfson College in the University of Oxford and its website:
Organisation Name
Wolfson College in the University of Oxford
Address
Linton Road,
Oxford
OX2 6UD
UK
Controller
The Bursar
Website(s)
www.wolfson.ox.ac.uk
Providing Visitors with Anonymous Access
You can access our Web site home page and browse our site without disclosing your personal data.
The Services and Links of our Website
Our Web site enables you to post information to be accessed by others. When you do so, other visitors may collect your data. Our Web site does not include hidden links to third party Web service providers.
Cookies Policy
Please see our Cookies Statement.
Data Collection and Purpose Specification
We collect the personal data that you may volunteer while using our services. We may also collect information about you from other sources, such as public records or bodies, or private organisations. The table of personal data collected and purposes for which they are used can be found at the end of this page.
We may collect and use personal data for the additional purposes of:
- College member domestic arrangements, progress and welfare
- College Day Nursery child safety and welfare
If we wish to use your personal data for new purposes, we offer you the means to consent to those new purposes:
- by sending an email
- by sending postal mail to the Data Protection Officer, Wolfson College, Linton Road, Oxford, OX2 6UD, UK.
Children’s Privacy
We knowingly collect personal data about children. We take specific steps to protect the privacy of children by:
- making reasonable efforts to ensure that a parent/guardian has authorised the collection of the child’s personal data;
- giving parents/guardians the option to consent to the collection and use of the child’s personal data for our internal use.
Additionally, to ensure that children’s privacy is respected on our Web site, we take steps to ensure:
- information gathered for accommodation purposes is only used internally;
- birth information is provided voluntarily, with clear intent to publish details in the College Record.
We do provide information about our personal data practices in relation to children wherever we knowingly collect personal data about children on our Web site.
Disclosure and Visitor Choice
We disclose our visitors’ personal data to our subsidiaries or other organisations. Where we disclose your personal data for the same purposes as those indicated in the table below, we provide you with the means to opt-in to disclosure or opt-out of disclosure:
- by sending an email;
- by sending postal mail to the Data Protection Officer, Wolfson College, Linton Road, Oxford, OX2 6UD, UK;
- by not providing information.
Where we disclose your personal data for purposes which are different from those indicated in the table mentioned above, we offer you the opportunity to consent to disclosure:
- by sending an email;
- providing information.
Confidentiality & Security
We do not give visitors to our website the option of using a secure transmission method to send us their personal data. We have implemented security policies, rules and technical measures to protect the personal data that we have under our control from:
- unauthorised access
- improper use or disclosure
- unauthorised modification
- unlawful destruction or accidental loss
All our employees and data processors, who have access to, and are associated with the processing of personal data, are obliged to respect the confidentiality of our visitors’ personal data. We ensure that your personal data will not be disclosed to State institutions and authorities except if required by law or other regulation.
Access to the Personal Data we may hold about you
You can ask us, by:
- by sending an email;
- by sending postal mail to the Data Protection Officer, Wolfson College, Linton Road, Oxford, OX2 6UD, UK.
whether we are keeping personal data about you. Upon request, which you can indicate by:
- by sending postal mail to the Data Protection Officer, Wolfson College, Linton Road, Oxford, OX2 6UD, UK.
We will provide you with a readable copy of the personal data which we keep about you, within a month – although we may before require proof of your identity. We will provide the information at a charge which is variable, depending on amount of information required. We allow you to challenge the data that we hold about you and, where appropriate, you may have the data:
- rectified or amended;
- completed.
We do not reserve the right to refuse to provide you with a copy of your personal data. We do, however, allow you to challenge any attempt to refuse to provide you with a copy of your personal data.
Privacy Compliance
Our privacy policy is compliant with the following instrument
- Data Protection Act 1998, UK
It is also compliant with the following global or regional regulatory, or self-regulatory instruments:
- OECD Privacy Guidelines on the Protection Of Privacy;
- UN Guidelines for the Regulation of Computerized Personal Data Files.
In order to demonstrate that our privacy policy accords with the above privacy instruments, we are:
- voluntarily committed to a Self Assessment procedure;
- subject to an Independent Data Protection Authority supervision.
Self Assessment Procedure
Name or designation of the privacy policy person or service
Data Protection Officer
Address
Wolfson College
Linton Road
Oxford
OX2 6UD
UK
Privacy Support
If you have an enquiry or concern about our privacy policy, please contact the Data Protection Officer:
Address
Data Protection Officer,
Wolfson College,
Linton Road,
Oxford
OX2 6UD
UK
Phone Number
+44 (0)1865 274073
data.protection@wolfson.ox.ac.uk
If you are not satisfied with our response to your concern:
- you may wish to contact Information Commissioner;
- you may wish to contact The President, Wolfson College.
Personal Data Collection and Purposes
Primary Personal Data/Business Information
- volunteered by each visitor;
- collected from public records or bodies;
- collected from private organisations.
| Primary personal data | Technical administration of the Web site | Research &development | Customer Administration | Marketing | Trading in personal data |
| Name | x | – | x | – | – |
| Gender | x | – | x | – | – |
| Address | x | – | x | – | – |
| E-mail address | x | – | x | – | – |
| Phone/Fax number | x | – | x | – | – |
| academic and financial | x | – | x | – | – |
| Business Information | Technical administration of the Web site | Research & development | Customer Administration | Marketing | Trading in personal data |
| Employer/organisation | – | – | x | – | – |
| Job title | – | – | x | – | – |
| Address | x | – | x | – | – |
| E-mail address | x | – | x | – | – |
| Phone/Fax number | x | – | x | – | – |
| academic and financial | – | – | – | – | – |
Other Personal Details and Profiling Data
- volunteered by each visitor;
- collected from private organisations.
| – | Technical administration of the Web site | Research & development | Customer Administration | Marketing | Trading in personal data |
| Personal details | – | – | x | – | – |
| Physical description | – | – | – | – | – |
| Family characteristics | – | – | – | – | – |
| Education and skills | x | x | x | – | – |
| Life style or personal tastes | – | – | – | – | – |
| Financial resources | x | x | x | – | – |
| academic and financial | – | – | – | – | – |
Identifiers
- volunteered by each visitor;
- collected from public records or bodies;
- collected from private organisations.
| – | Technical administration of the Web site | Research & development | Customer Administration | Marketing | Trading in personal data |
| On-line identifiers | x | – | x | – | – |
| Financial identifiers | x | – | x | – | – |
| Identifiers assigned by Public bodies | – | – | – | – | – |
| Biometrics identifiers | – | – | – | – | – |
| Academic and financial | – | – | – | – | – |
Specific Data
- volunteered by each visitor.
| – | Technical administration of the Web site | Research & development | Customer Administration | Marketing | Trading in personal data |
| Racial or ethnic origin | – | – | x | – | – |
| Political opinions | – | – | – | – | – |
| Religious or philosophical beliefs | – | – | – | – | – |
| Trade union membership | – | – | – | – | – |
| Health/Medical data | – | – | x | – | – |
| Sex life | – | – | – | – | – |
| Police/Justice data such as civil/criminal actions brought by or against the visitor | – | – | – | – | – |
| Children Act enquiries for staff working with children (data not handled on www) | – | – | x | – | – |
