Working during the COVID-19 pandemic

This is Wolfson's page to keep staff up-to-date with the latest actions taken, and latest advice offered, by the College during the current outbreak of the coronavirus disease (COVID-19). Please read carefully the procedures outlined below. 

Working from home

  • The College is following official guidance and encourages all staff to work from home if their circumstances allow. 
  • You can make arrangements with the IT Team to ensure that you have necessary equipment and access.
  • If you have an office phone, please forward calls from your office telephone number to your home/mobile number ( the IT Team can assist you with this). 
  • Once work from home is arranged you should ensure that your manager has your up-to-date contact details. You can also send your details directly to: human.resources@wolfson.ox.ac.uk.

Special paid leave

  • If circumstances are such that you cannot carry out your duties from home, but you are worried either about yourself or members of your family/household, please speak to your manager. 
  • Although there is no confirmed COVID-19 case in the College, we are aware of the risks and are working hard to make arrangements to protect our staff and their families. Therefore, if appropriate, you may be granted a special leave on full pay, normally given to staff in the higher risk category and those with family members in this category. The leave is not deducted from your normal annual leave allowance and is paid in full. 
  • Please inform the HR team if you have been granted a special leave, send the details of your situation and your up-to-date contact details to human.resources@wolfson.ox.ac.uk. Please remember to keep us updated.

Self-isolation

If you or a member of your family display symptooms of COVID-19:

  • You should stay at home and self-isolate for 14 days. If you live alone, you can self-isolate for 7 days. You do not need to call NHS 111 to go into self-isolation. If your symptoms worsen during home isolation or are no better after 7 days, click here to contact NHS 111 online. If you have no internet access, you should call NHS 111. For a medical emergency dial 999.
  • During the period of self-isolation you should attempt not to leave the house.
  • In the above circumstances please contact your manager and the HR team at human.resources@wolfson.ox.ac.uk to let us know of your status. Please send us updates on your situation. 
  • If you have to self-isolate, you will be given a special leave on full pay. If you fall ill during that period, you will be absent on sick leave.

If you have confirmed diagnosis of COVID-19

  • If you have been officially diagnosed with COVD-19 by the NHS, please email or call the HR team as soon as practically possible.
  • You should let us know about the diagnosis, confirm your up-to-date contact details and give us the names of all members of the College with whom you had been in physical contact within seven days prior to the outbreak of your symptoms.
  • After that please send us updates on your situation.
  • Sickness leave will apply in this situation.

Illness not related to COVID-19

  • If you are feeling unwell, but your illness is unlikely to be COVID-19, the usual sickness notification procedures apply.
  • You should inform your line manager and submit a self-certification form on your return to work, or whenever practically possible.
  • If you are ill for more than 7 days, you should obtain a doctor’s certificate to cover the period of your sickness.

We understand that we are currently working under exceptional circumstances and that it may be difficult to obtain a doctor’s certificate. If that is the case, a self-certification form should be sufficient, however – in any circumstances - it is important that you keep your manager informed on your situation.


Working with display screen equipment at home

There are some simple steps you can take to reduce the risks from display screen work:

  • breaking up long spells of work with breaks (at least 5 minutes every hour)
  • avoiding awkward, static postures by regularly changing position
  • getting up and moving or doing stretching exercises
  • avoiding eye fatigue by changing focus or blinking from time to time

For those people who are working at home on a long-term basis please complete your Work from Home Risk Assessment along with the DSE Questionnaire and email it to home.bursar@wolfson.ox.ac.uk.


Working from home and your mental health

Click here to read information on how to look after yourself and your mental well-being in these difficult times. 


Wolfson Support Group

We have created a Facebook group for staff to stay in touch. This group is for all members of staff who might need (or offer) practical help, advice or just a little bit of heart lifting to our work colleagues. Click here to join

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Our upcoming events

Parties and Dinners
01 - 01
Aug Aug
Degree Day
Saturday 1 August - 11:00am to 3:30pm

Preceding the degree ceremony in the Sheldonian Theatre at 14:30, the College hosts the Signing of the Graces and a celebratory reception for our graduands and their family and friends. This event is by invitation only; please see the degree days page on our website for further information. 

Parties and Dinners
07 - 07
Aug Aug
Degree Day
Friday 7 August - 11:00am to 3:30pm

Preceding the degree ceremony in the Sheldonian Theatre at 14:30, the College hosts the Signing of the Graces and a celebratory reception for our graduands and their family and friends. This event is by invitation only; please see the degree days page on our website for further information.