Student administration

The College is involved in various aspects of your student administration, from University cards to exams to confirming your student status. 

Contact and Emergency Contact Information

Please ensure that these details are kept up to date on your University student record in Student Self Service

University Cards

If your card has been damaged or has expired please contact the Academic Office to arrange a new card. 

For lost cards, you will need to pay a replacement fee to the University Card Office. See the University Card Office section of the University website for details on the process and a link to the online store to pay the fee. 

Progressions Forms (also called GSO forms)

University progression forms are processed by the Academic Office, and will either be signed by the Senior Tutor or the Academic Registrar. Forms may either be submitted in hard copy to the office or Lodge, or emailed directly to the Academic Office.  When submitting the form, please indicate your preference of having it returned to you (via your pidge or email, depending on the format), or forwarded to your next destination. Make sure that you allow at least 2 days for processing. 

Please note that the College is unable to sign University forms if there are any overdue fees debts. Your financial situation will be checked with the Accounts Office before any forms are signed, so it will save you time if you make any necessary payments beforehand. 

Form templates can be found on the University's Progression Forms page.

Exams and University Regulations

Please see the College Exams and Regulations page where you will find information for students on both taught and research degrees.

Course Transcripts and Verification of Studies

Should you need to confirm your enrolled student status during your studies, you can download an enrolment certificate from Student Self-Service. This has been designed for a variety of purposes such as opening a bank account, exemption from council tax applications (for full-time students) or obtaining tourist visas. If you need to have the form certified, either ‘pidge’ or email it to the Academic Office and it will be returned to you generally within 24 hours. We're happy to process up to 3 copies at a time.

On-course and final transcripts for students who started their studies in Michaelmas Term 2007 or later can be ordered through the University, along with extra copies of degree certificates, verifications of degrees and degree confirmation letters (the latter are available to students who have completed their studies but not yet attended a graduation ceremony). Full details of services available can be found on the Graduation and Leaving Oxford section of the University website. If you commenced your course before Michaelmas 2007, you can instead contact the Academic Office to request a transcript. Please note that we require at least two to three weeks notice to produce an official letter or transcript.