Freshers Registration 2020

The Academic Office team are responsible for all aspects of student administration, from application through to graduation. The office is located on the top floor of the main quad. Due to the coronavirus pandemic, the Academic Office team is working remotely. We are handling all queries over email in the first instance, and you are always welcome to email us at the address below. Emails are monitored from 9am to 5pm Monday to Thursday and until 4pm on Fridays; we can also arrange phone conversations with members of the team where required. Please email any forms which require our attention (in an editable format, if they require our signature) to academic.office@wolfson.ox.ac.uk. 

Who are we?

Academic Registrar: Megan Roper 

The Academic Registrar manages the academic office and has particular responsibility for current student administration, disability matters, examinations and funding. She is also the first point of contact for students seeking advice on academic-related welfare matters.

Academic & Admissions Assistant: Shona McEvoy

​The Academic and Admissions Assistant is the first point of contact for many of the day to day administration queries including University cards (‘Bod Cards’), GSO forms, enrolment certificates, graduation queries and appointments with the Senior Tutor and Academic Registrar.

Admissions Officer: Fiona Maguire 

The Admissions Officer is responsible for all aspects of student admissions administration and student induction.

Student Support & Engagement Officer: Amy Crane 

Amy supports the Academic Registrar with matters relating to student support, particularly regarding student welfare and assessment issues, and helps to coordinate coronavirus-related support for the College. 

Common Room Administrator: 

Not strictly part of the academic office team but co-located, the Common Room Administrator provides administrative support to the College Common Room including clubs, societies and college facilities (e.g the gym) and to the College General Meeting.

Senior Tutor and Dean of Welfare: Emily Eastham 

The Senior Tutor has responsibility for all student academic administration as well as student welfare, the library and archives and the Common Room Administrator. The Academic Office team may refer you onto the Senior Tutor if they feel it would be helpful or if you query is particularly confidential or sensitive you may wish to contact her directly. If you would like to arrange a meeting with the Senior Tutor please email academic.office@wolfson.ox.ac.uk to make an appointment.

Every student is assigned a college advisor who will be an additional point of contact in college for any academic-related issues and/or welfare concerns you may have. The College aims to match students with college advisors from the same division but not the same department. Occasionally matches will be made outside your division where advisors have expressed an interest in advising students from other areas.

College advisors are not there to answer questions specifically related to your course or to provide feedback on your work (your department will provide this support) but rather as a generic source of guidance and support. Whilst we will try to keep you with the same advisor throughout your studies this isn’t always possible.

More information about the college advisor scheme can be found in the handout at the bottom of the page. 

The College has a welfare team who students can contact for advice or guidance about where they can go for further support. The team consists of Student Welfare Officers and Peer Supporters, Harassment Advisers, College Nurse, Student Support & Engagement Officer, Academic Registrar and Dean of Welfare (Senior Tutor). More information about the team, including how to contact them can be found here.

You can use your enrolment certificate for:

• Proof of student status
• Opening a bank account
• Obtaining a Council Tax waiver if you live out of College

Download it from Student Self Service and email it to academic.office@wolfson.ox.ac.uk who will stamp and sign it for you and return it to you by email.

Your University Card (or 'Bod' card) gives you:

• The ability to make cashless purchases of food and drink in the dining hall, café, Cellar Bar, and printing in the library
• Access to College library, laundry and the side door of the Academic Wing
• Access to University buildings and libraries                                       

If you have any problems with your University card please contact the Academic Office.

Depending on pandemic-related restrictions, Wolfson members can use the gym after attending a mandatory gym induction. If you would like to sign up to use the gym please contact the Common Room Administrator and they will advise on the next available induction session. For the latest service updates please see https://www.wolfson.ox.ac.uk/latest-service-updates.'

The Lodge, or reception, is open for business daily from 8 am–11 pm. A night porter is on duty between the hours of 11 pm and 7 am (8 am at weekends) in case of emergencies. The Lodge’s receptionists are the first point of contact with Wolfson and the College remains open seven days a week.