Privacy Statement of Wolfson College in the University of Oxford

Statement No 8820

Note: Wolfson College also subscribes to the University's Privacy Policy.

Information about our Organisation and Web site

Modern information and communication technologies play a fundamental role in the activities of an organisation like Wolfson College in the University of Oxford. We are based in the UK.

Our principal activities are:

• Higher Education
• College Membership

Our privacy policy covers Wolfson College in the University of Oxford and its Web site:

Organisation Name

Wolfson College in the University of Oxford

Address

Linton Road, Oxford , OX2 6UD

Country

UK

Controller

The Bursar

Web Sites(s):

www.wolfson.ox.ac.uk

Providing Visitors with Anonymous Access

You can access our Web site home page and browse our site without disclosing your personal data.

The services and links of our Web site

Our Web site enables you to post information to be accessed by others. When you do so, other visitors may collect your data. Our Web site does not include hidden links to third party Web service providers.

Automatic Collection of Information

We do not use cookies on our Web site. We automatically log personal data by means such as programming or we link information automatically logged by such means with personal data about specific individuals. We do so for the following purposes:

• Customer administration
• Membership and subscription
• Accommodation
• Point of Sale

Data Collection and Purpose Specification

We collect the personal data that you may volunteer while using our services. We may also collect information about you from other sources, such as public records or bodies, or private organisations. The table of personal data collected and purposes for which they are used, pleases at the end of this page

We may collect and use personal data for the additional purposes of:

• College member domestic arrangements, progress and welfare
• College Day Nursery child safety and welfare

If we wish to use your personal data for new purposes, we offer you the means to consent to those new purposes:

• by sending an bursars [dot] office [at] wolfson [dot] ox [dot] ac [dot] uk (email)
• by sending postal mail to this address (Data Protection Officer, Wolfson College, Linton Road, Oxford, OX2 6UD, UK)

Children's Privacy

We knowingly collect personal data about children. We take specific steps to protect the privacy of children by:

• making reasonable efforts to ensure that a parent/guardian has authorised the collection of the child's personal data
• giving parents/guardians the option to consent to the collection and use of the child's personal data for our internal use

Additionally, to ensure that children's privacy is respected on our Web site, we take steps to ensure:

• Information gathered for accommodation purposes is only used internally
• Birth information is provided voluntarily, with clear intent to publish details in the College Record

We do provide information about our personal data practices in relation to children wherever we knowingly collect personal data about children on our Web site.

Disclosure and Visitor Choice

We disclose our visitors' personal data to our subsidiaries or other organisations. Where we disclose your personal data for the same purposes as those indicated in the table below, we provide you with the means to opt-in to disclosure or opt-out of disclosure:

• by sending an bursars [dot] office [at] wolfson [dot] ox [dot] ac [dot] uk (email)
• by sending postal mail to this address ( Data Protection Officer, Wolfson College, Linton Road, Oxford, OX2 6UD, UK )
• by not providing information

Where we disclose your personal data for purposes which are different from those indicated in the table mentioned above, we offer you the opportunity to consent to disclosure:

• by sending an bursars [dot] office [at] wolfson [dot] ox [dot] ac [dot] uk (email)
• providing information

Confidentiality / Security

We do not give visitors to our Web site the option of using a secure transmission method to send us their personal data. We have implemented security policies, rules and technical measures to protect the personal data that we have under our control from:

• unauthorised access
• improper use or disclosure
• unauthorised modification
• unlawful destruction or accidental loss

All our employees and data processors, who have access to, and are associated with the processing of personal data, are obliged to respect the confidentiality of our visitors' personal data. We ensure that your personal data will not be disclosed to State institutions and authorities except if required by law or other regulation.

Access to the personal data we may hold about you

You can ask us, by:

• by sending an bursars [dot] office [at] wolfson [dot] ox [dot] ac [dot] uk (email)
• by sending postal mail to this address ( Data Protection Officer, Wolfson College, Linton Road, Oxford, OX2 6UD, UK )

whether we are keeping personal data about you. Upon request, which you can indicate by:

• by sending postal mail to this address ( Data Protection Officer, Wolfson College, Linton Road, Oxford, OX2 6UD, UK )

We will provide you with a readable copy of the personal data which we keep about you, within a month - although we may before require proof of your identity. We will provide the information at a charge which is variable, depending on amount of information required. We allow you to challenge the data that we hold about you and, where appropriate, you may have the data:

• rectified or amended
• completed

We do not reserve the right to refuse to provide you with a copy of your personal data. We do, however, allow you to challenge any attempt to refuse to provide you with a copy of your personal data.

Privacy Compliance

Our privacy policy is compliant with the following instrument

• Data Protection Act 1998, UK

It is also compliant with the following global or regional regulatory, or self-regulatory instruments:

• OECD Privacy Guidelines on the Protection Of Privacy
• UN Guidelines for the Regulation of Computerized Personal Data Files

In order to demonstrate that our privacy policy accords with the above privacy instruments, we are:

• voluntarily committed to a Self Assessment procedure
• subject to an Independent Data Protection Authority supervision

Self Assessment procedure

Name or designation of the privacy policy person or service

Data Protection Officer,

Address

Wolfson College, Linton Road, Oxford, OX2 6UD,

Country

UK

Privacy Support

If you have an enquiry or concern about our privacy policy, please contact:

Name/designation

Data Protection Officer

Department

c/o Bursar's Office

Address

Wolfson College, Linton Road, Oxford, OX2 6UD, UK

Phone Number

+44 (0)1865 274073

Fax Number

+44 (0)1865 274140

Email address

bursars [dot] office [at] wolfson [dot] ox [dot] ac [dot] uk

If you are not satisfied with our response to your concern:

• you may wish to contact Information Commissioner ( address as above )
• you may wish to contact The President, Wolfson College ( in writing, address as above )

TABLE of personal data collected and purposes for which they are used

Primary personal data/Business information

• volunteered by each visitor
• collected from public records or bodies
• collected from private organisations

Other personal details and profiling data

• volunteered by each visitor
• collected from public records or bodies
• collected from private organisations

Identifiers

• volunteered by each visitor
• collected from public records or bodies
• collected from private organisations

Specific Data

• volunteered by each visitor
• collected from public records or bodies
• collected from private organisations